This Integrated Care Board (ICB) collects and stores information pertaining to staff for the purposes of HR, employment, recruitment and training.
Information is collected and stored about prospective, current and past employees, including self-employed and temporary staff.
Data is collected for purposes including recruitment, occupational health, vetting checks, staff training and payroll.
We share information with the following organisations with your explicit consent or when the law allows: future employers reference request and HM Revenue & Customs.
Controller contact details
NHS South West London ICB, 120 the Broadway, Wimbledon, London SW19 1RH
Data protection officer contact details
Strategic information governance subject matter expert: [email protected]
Purpose of the sharing
Legal obligation.
The lawfulness conditions and special categories:
The lawful basis for processing, storing and sharing this data are;-
Article 6(1)(c) “the processing is necessary for compliance with any legal obligation to which the controller is subject”.
And in addition an Article 9 Condition for processing should be adhered to;-
Article 9(2)(b) – ‘processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment”.
Recipient or categories of recipients of the shared data
The data will be shared with organisations including HM Revenue & Customs and future employers where a reference is requested.
Rights to object
You have the right under Article 21 of the GDPR to object to your personal information being processed. Please contact the ICB if you wish to object to the processing of your data. You should be aware that this is a right to raise an objection which is not the same as having an absolute right to have your wishes granted in every circumstance.
ICBs process personal data under Article 6(1)(c) on a lawful and legitimate basis where the organisation is obliged under law to comply with:
- UK employment legislation
By complying with employment laws, the ICB has compelling legitimate grounds for the processing which override the interests, rights and freedoms in the right to object.
Right to access and correct
You have the right to access any identifiable data that is being shared and have any inaccuracies corrected.
Retention period
The data will be retained for the period as specified in the specific employment protocol(s).
Right to complain
You have the right to complain to the Information Commissioner’s Office (ICO).
Contact the ICO online or call their helpline on 0303 123 1113 (local rate) or 01625 545 745 (national rate).
There are National Offices for Scotland, Northern Ireland and Wales.